Invoice Automation for Banking & Financial Services

Technology Stack

Problem Statement

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Manual Invoice Processing Struggles: The client faced inefficiencies and errors due to manual handling of invoices, impacting productivity and accuracy.

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Inconsistent Invoice Templates: Dealing with diverse invoice formats created challenges in extracting structured information, affecting data analysis and reporting.

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Slow Payment Processing: Manual invoice entry caused workflow bottlenecks, leading to delays in payment processing and potential cash flow issues.

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Compliance Risks: The client needed a solution to detect errors and ensure regulatory compliance in invoice data, reducing the risk of penalties.

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Scalability Concerns: Growing invoice volumes posed challenges for manual processing, necessitating an automated solution for streamlined operations and future scalability.

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Solution Overview

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OptiSol collaborated with a financial startup to develop an innovative invoice automation solution, streamlining and simplifying the complex invoice processing workflow.

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Our solution converts unstructured invoice data into properly formatted text, enabling accurate data extraction and analysis.

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We create a customized dataset to map similar fields such as Invoice Number and Invoice Date, ensuring consistent categorization and improved data management.

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Our intuitive web user interface allows users to effortlessly drop invoices, instantly receiving key-value pairs of specific information, enhancing productivity and reducing manual effort.

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Leveraging our built-in Named Entity Recognition (NER) model, we accurately extract entities present in the invoices, improving data accuracy and speeding up processing.

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Business Impact

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Time and Cost Savings: Our invoice automation solution reduces manual effort, streamlining the invoice processing workflow, leading to significant time and cost savings.

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Improved Accuracy: By automating the data extraction process, our solution eliminates human errors and ensures accurate capture of invoice information, improving data integrity and reducing financial discrepancies.

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Enhanced Productivity: With automated invoice processing, employees can focus on more value-added tasks, boosting overall productivity and allowing the business to allocate resources effectively.

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Faster Payment Processing: By expediting the invoice handling process, our solution enables faster payment processing, improving cash flow management and strengthening vendor relationships.

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Scalability and Growth: Our scalable solution can handle large volumes of invoices, accommodating business growth and increasing operational efficiency, paving the way for future scalability and expansion opportunities.

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Testimonials of Our Happy Clients

Rick Tigges

Rick Tigges

CFO, Bemodo

"They are very responsive and able to shift focus quickly as we have needed it for business reasons."
Ryan McClellan

Ryan McClellan

CEO, iLookin.com, LLC

"They [OptiSol Business Solutions] have been very friendly and they kept up with the work. They did the job as we had discussed and as everything was arranged."
Chris Gordon

Chris Gordon

CEO, Wait for me

“I can't speak enough about how pleased I am with their process; it was seamless and efficient.”
Oli Robinson

Oli Robinson

CEO, Rule:Fresh

"What impressed me the most was their willingness to go above and beyond what was asked."
Dan Talken

Dan Talken

Founder, My Equipment Library, LLC

"We're constantly impressed with their speed and quality of the development that they achieve on a consistent basis."
Ken Kisner

Ken Kisner

Molecule Corp

The best part about working with OptiSol Business Solutions is their commitment to being readily available to their partners. They’re even willing to work into late hours of the night depending on time differences. The solution they produced has already doubled efficiency levels.

Related Success Stories

Our Award-Winning Team

A seasoned AI & ML team of young, dynamic and curious minds recognized with global awards for making significant impact on making human lives better

Awarded Bronze Trophy at CII National competition on Digitization, Robotics & Automation (DRA) – Industry 4.0

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50+

AI & ML
Engineers

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40+

AI & ML
Projects for
reputed Clients

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5 yrs

in AI & ML
Engineering

Awarded as Winner among 1000 contestants at TechSHack Hackathon

Trusted and Proven Engagement Model

  • A nondisclosure agreement (NDA) is signed to not disclose any sensitive information revealed over the course of doing business together.
  • Our NDA-driven process is established to keep clients’ data and IP safe and secure.
  • The solution discovery phase is all about knowing your target audience, writing down requirements, and creating a full scope for the project.
  • This helps clarify the goals, and limitations, and deliver quality products & services.
  • Our engagement model defines the project size, project development plan, duration, concept, POC etc.
  • Based on these scenarios, clients may agree to a particular engagement model (Fixed Bid, T&M, Dedicated Team).
  • The SOW document shall list details on project requirements, project management tools, tech stacks, deliverables, milestones, timelines, team size, hourly/monthly rate cards, billable hours and invoice details.
  • On signing the SOW, an official project kick-off meeting shall be initiated.
  • Our implementation approach, ecosystem, tools, solutions modelling, sprint plan, etc. shall be discussed during this meeting.

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